Thank you for being a part of the Northwest Event Show. It’s very important that you read the following information thoroughly for show details as well as requirements from the SCC and Fire Marshal.
You will find the following information in this packet:
You may already have or will receive emails from companies or individuals stating that you can order a list of attendees/participants from the 2024 Northwest Event Show. You can’t. It’s a SCAM. Due to European Union GDPR compliance, we are NOT allowed to distribute the attendee list to Exhibitors.
The good news is that the NWES has invested heavily into our event app from EventMobi. Attendees, sponsors and exhibitors will have access until April 2025 to a list of all people they’ve connected with in the app, as well as the ability to see attendees and connect with them using the Connect button on someone’s profile. (Please do not spam attendees).
For more details, read the section about our NWES platform, EventMobi, which is included in this packet.
Tuesday, April 2, 2024
| 3:00PM – 5:00PM | Climate Pledge Tour (invite only) |
| 5:00PM – 8:00PM | Planner/Sponsor Reception at Queen Anne Beer Hall (invite only) |
Wednesday, April 3, 2024
| 8:00AM | Registration Opens |
| 8:45AM – 9:30AM | Keynote |
| 9:30AM – 4:00PM | Expo Floor Open |
| 9:45AM – 10:40AM | Breakout Sessions (Education Floor) |
| 11:40AM – 12:35PM | Breakout Sessions (Education Floor) |
| 12:45PM – 1:40PM | Breakout Sessions (Education Floor) |
| 2:15PM – 3:00PM | Keynote |
| 4:00PM – 6:00PM | Welcome Reception |
Thursday, April 4, 2024
| 8:00AM | Registration Opens |
| 8:45AM – 9:30AM | Keynote |
| 9:30AM – 4:00PM | Expo Floor Opens |
| 9:45AM – 10:40AM | Breakout Sessions (Education Floor) |
| 11:40AM – 12:35PM | Breakout Sessions (Education Floor) |
| 12:45PM – 1:40PM | Breakout Sessions (Education Floor) |
| 2:15PM – 3:00PM | Keynote |
| 4:00PM – 8:00PM | Exhibitor Move-Out |
We are utilizing an online Exhibitor portal through Sessionboard to make it easier for you to track your to-do’s before the show. Please choose one person from your company to create your company listing in the portal. (you can add additional users to your existing portal listing later)
Here is a list of items you will find in your online Exhibitor Portal.
*Sponsor early access through SCC Summit Loading Dock (by appointment only)
Tuesday, April 2, 2024
*General exhibitor move-in through SCC Summit Loading Dock (by appointment only) or hand-carried freight.
Wednesday, April 3, 2024
Thursday, April 4, 2024
*The Northwest Event Show move-out begins at 4:00 p.m. on Thursday, April 4, 2024. Exhibitors who tear down their booth prior to that time will be fined $750. Carts will not be available until your booth is entirely torn down. All exhibitors must be completely torn down and out of the convention center by 8:00PM. Exhibitors are responsible for taking all trash to the appropriate receptacles at the loading dock. Northwest Event Show and Butler Events are not responsible for any vendor materials left in the booth.
DIRECTIONS TO SUMMIT FOR HAND CARRIED FREIGHT
Flex Hall Booths: For booths located on the Flex Hall floor, NWES will provide the Exhibitor’s booth(s) with:
Exhibit Hall Booths: For booths located on the Exhibit Hall floor, NWES will provide the Exhibitor’s booth(s) with:
(20’x20’ and 20’x30’ booths are free-standing areas and are designed to showcase your business/service from all four sides)
All exhibitor booth staff must be pre-registered and check-in at the main registration to receive their badge. Each booth has up to six (6) booth staff tickets included with their booth. You can register your booth staff from with the exhibitor portal.
Check in will be on the main lobby floor during load-in or before 8am on Wednesday, April 3, 2024.
Please note: Each member of your staff will be required to check in and pick up their own badge.
Be sure to carefully review for details on booth height restrictions, dispensing of advertising materials, sound volume, waste removal and more.
Maximize Your Reach with EventMobi: Your Gateway to Prolonged Engagement
We are excited to announce that EventMobi, a cutting-edge event platform, will be the backbone of our upcoming hybrid event. As an exhibitor, you will not only have a physical presence at the show but also a dynamic virtual booth, extending your reach beyond the event venue to a global audience.
Your Virtual Booth: A Year-Long Opportunity
Customization is Key
Login Access and Support
A Year of Engagement This extended access to EventMobi is not just about maintaining a digital presence; it’s about fostering ongoing relationships, generating leads, and building a community around your brand. We encourage you to take full advantage of this unique feature to enhance your business prospects and maintain momentum well beyond the event.
Take a minute and review the Fire Marshal rules so that your booth complies. The Fire Marshal rules include guidelines for:
For pre-treatment of fabrics (backdrops or linens) in advance of the Northwest Event Show, please contact: American Flamecoat. Please see this document for more information.
ABSOLUTELY NO PAPER OR COMBUSTIBLE ITEMS CAN BE PLACED WITHIN 18 INCHES OF ANY ELECTRICAL OUTLET!
MOTOR VEHICLES ON THE SHOW FLOOR MAY NOT HAVE MORE THAN 5 GALLONS OF GAS OR 1/4 TANK, WHICHEVER IS LESS. NO EXCEPTIONS!!
All exhibitors serving food must submit a completed Aramark form to Aramark prior to the show. The form can be found in the exhibitor portal.
Alcohol sampling requires a Class 8 Permit obtained from the WSLCB and we are still waiting for a permit from the WSLCB. More details to come. visit WSLB website
All exhibitors serving food are reminded to follow Seattle & King County Health Department guidelines for permitting, handwashing and food service. – link to this.
Health Department personnel will be inspecting the show.
No person who is sick, vomiting, has diarrhea or who has open sores or infected cuts on his/her hands, shall work in any temporary food establishment.
Handwashing must be available in each booth. A minimum of a 5-gallon insulated container with a continuous-flow spigot of warm running water at 100ºF to 120ºF must be provided. A bucket for wastewater, pump soap and paper towels must be set up and available at all times.
Use it often!
Helpful Links
We are utilizing a digital floor plan from ExpoFP for our event. We are assigning booths as contracts are finalized.
Maximize your presence at our event with the dynamic features of ExpoFP, our chosen digital floor plan solution. When attendees navigate the floor plan, they’ll have immediate access to your interactive booth listing. This isn’t just a static display; it’s an engaging, clickable portal directly to your business.
Here’s what you can showcase:
To update your business information, simply log into your ExpoFP listing. The login link is conveniently located in the Exhibitor Portal.
We strongly encourage you to take advantage of this feature. It’s not just a listing; it’s an opportunity to captivate attendees’ attention and stand out in a crowded space. Remember, the more complete and engaging your listing is, the easier it is for attendees to find and interact with your business. Don’t miss out on this value-added benefit to enhance your exhibition experience.
Wi-Fi can be purchased if needed. If you need Wi-Fi or dedicated internet service, place your order through the SCC exhibitor kit included in the online exhibitor portal.
Come celebrate with us at the NWES Welcome Reception! We invite you to join us on Wednesday, April 3rd at 4:00 pm as we kick off the show with an amazing celebration on the Garden Terrace of the Seattle Convention Center! Don’t miss this exclusive opportunity to engage one-on-one with event and tradeshow experts, rub elbows with some of the best industry vendors in the business, connect with esteemed speakers, and interact with fellow attendees.
Welcome Reception requires a VIP badge or additional paid admission and is exclusive for registered attendees, speakers, exhibitors and sponsors of the Northwest Event Show only. To add the Welcome Reception to your badge, please visit the upgrade options in the exhibitor portal.
The Details:
Wednesday, April 3, 2024
4:00PM – 6:00PM
Garden Terrace – Seattle Convention Center
NWES badge must be worn for admittance
GetRegistered: This service allows you to scan attendee badges using your cell phone, eliminating the need for special hardware or additional logins. Just access your registration on your mobile device, and you can use your phone’s camera to scan badges and track leads at the convention. To purchase lead retrieval from GetRegistered, please log into your registration and check the box to add to your order.
We are excited to tell you about some of the sustainability initiatives we have been working on for the Northwest Event Show. We recognize the importance of being leaders in our industry and stewards of our community, so to that end, we have given significant focus toward ensuring we reduce our environmental footprint for this year’s show.
Exhibitors have the opportunity to sign a sustainability pledge in the exhibitor portal. Exhibitors who sign the pledge will be recognized on the event website as well as on signage at the event.
A few of the things we are working on this year to increase our focus on the topic sustainability:
We are excited to be on this journey and look forward to sharing what we learn.
For our wonderful catering partners:
Thank you so much for being a partner in this year’s Northwest Event Show. The Northwest Event Show is taking steps to creating a more sustainable and earth friendly show this year. We have partnered with the Seattle Convention Center to provide a more robust waste management solution for this year’s show and will have ample compost and recycling stations throughout. In order to meet our environmental goals we are working to facilitate change in the waste stream created by our conference. A typical conference attendee creates 4.5 LBS of waste per day (meetgreen). We at Butler Seattle would like to change that statistic with your help. We are asking all of our catering exhibitors to consider using service ware items made of compostable materials. Items to consider include drinkware cups, picks, plates, mini-plates, forks, knives, spoons, and napkins. For more information on what is a compostable service ware product, view here. We hope we can count on you to support this important element of our show. Questions?
Still have questions? Contact us at info@nweventshow.com
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