This page should provide you with all the information you need for speaking at the Northwest Event Show. We hope to make the experience of delivering a session at the event as productive and enjoyable as possible for both you and our attendees.
PLEASE READ ALL PORTIONS OF THIS PAGE CAREFULLY.
Please register for the event immediately. You must be registered to access the event.
You will need to check in at the event to get your badge, which will give you access to the event venue. Please proceed to the VIP/Speaker’s check-in area to get your badge.
Your speaker badge gives you VIP access to both days of the event, including the exhibit hall, education sessions, as well as complimentary access to the Welcome Reception on Wednesday, March 26th.
Northwest Event Show takes place at the Arch building at the Seattle Convention Center. (800 Pike St., Seattle WA)
Give yourself plenty of time to arrive at the show prior to the start of your session. You will need to build in time for parking, entering the facility, checking in to get your badge, and getting setup on stage. We invite you to arrive first thing in the morning to attend other sessions, network with attendees and visit the exhibit hall.
We ask that you then go to your assigned stage 30 minutes before the start of your session. Please introduce yourself to the AV technician at the back of the room. Our stage host will also be there to greet you. It is possible that another session will still be going when you arrive in the room. If so, please stand quietly at the back of the room until the AV technician approaches you.
If you are delayed and need to speak to someone on the day of your session, please text the Executive Director, Lisa Schulteis at 480-427-5850.
Please note that your session duration includes 10 – 15 minutes Q&A with your audience.
We are using EventMobi as our event platform. Once you have registered, the system will automatically add you to the platform. All you need to do is go to https://eventmobi.com/nwes and update your speaker profile.
To update your speaker profile, you can click on your picture on the top right, then click “Edit Profile.” Update your information and be sure to click the Save button.
IMPORTANT – Presentations must be in 16:9 format AND must be either PowerPoint or Keynote files. Google Slides NOT accepted.
If you utilize any custom fonts beyond the standard PowerPoint or Keynote fonts, you must upload the font files with your presentation in the speaker portal. If you do not, we cannot guarantee that your slides will format properly.
Presentations must be uploaded by end of day on Wednesday, March 19th to ensure we have time to review the files and get them to the AV production team to preload onto their system. Please only send your FINAL file. All presentations are pre-loaded by our AV production team so they are ready for your presentation.
Each stage will have a highboy table set to the side where you can place your water bottle. There will be a projector and screen, where the AV production team will project your presentation. The AV team will mic you up before your presentation. Please note that there will NOT be a podium on stage. For panels, we will have stools on stage, and you may have a handheld microphone.
Each stage will have a dedicated host. They will introduce you at the start of your session and will help manage your session. Please be sure to upload a short introduction into the speaker portal that the host can use to introduce you. If you are part of a panel session, the stage host will introduce the moderator/chair of the session and then that moderator will introduce the individual panelists.
Audience questions will be submitted from the floor mic in the room. Please ensure ALL questions are asked from a microphone, as we are recording sessions and need to ensure all questions can be heard on the audio.
There is a speaker ready room on Level 4 in room 401, which is right next to the breakout rooms. This room will be monitored by a volunteer and you can store your coat and bags here during your session. If you have a purse, computer or bag that you do not want to leave in the room, you may leave them in the back of your session room near the AV team.
Northwest Event Show will not be liable for your personal belongings.
To limit the amount of bottled water we use during the show, we recommend that you bring your own pre-filled reusable bottle for use on stage.
We want you get the most out of speaking at Northwest Event Show! Please be sure to promote your session via email and social media to attract the largest audience possible to your session.
Engage with your audience and spread the word about your session(s) and the show, using the hashtags #NWES2025 #NWESCommunity #NWES2025Speaker
We have made it super easy to share your participation in our event on social media! The more you share, the more attendees we can attract, growing our event together.
Here’s how you can share:
Let’s spread the word and make this event a huge success together!
Please remember that your session will be recorded and used as part of the on-demand content that all attendees can access after the live event has finished.
If you have any other questions, please email info@nweventshow.com.
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